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Form Instructions

New Courses

  1. Select the correct course level (See Definitions of Course Levels). For new course number, contact curriculumforms@ilstu.edu. You will need to provide a course title at this time.
  2. Select the correct course format (See Definitions of Course Formats).
  3. Complete the electronic proposal form (New Course or Professional Practice Course) available at the Curriculum Forms website.
  4. If required by your Department or College Curriculum Committee, complete a Course Proposal/Syllabus Outline. (See Sample Course Proposal/Syllabus). Use the tool provided in the online proposal to upload and attach the syllabus.
  5. Complete a Materials Fee Form (if applicable) for Provost's Office approval. The fee form is not part of the curricular process. 
  6. Once you have completed the electronic proposal(s), enter “Submit” and the proposal will be electronically routed to obtain the approval signatures from the Chair of the Department/School Curriculum Committee, Department Chair or School Director, College Curriculum Committee chair, and College Dean. Signatures will be done electronically.
  7. If a course or program requires approval from CTE or CGE or the AMALI or IDEAS panels, after the College Curriculum Committee and College Dean have approved the proposal, it will be electronically routed as appropriate to: Council on General Education (all proposals for General Education courses and IDS courses) and/or Council for Teacher Education (all proposals impacting Teacher Education curriculum) and/or the AMALI and/or IDEAS panels.
  8. Once approved by the College Dean, and if required the CGE and/or CTE, the proposal is routed to the University Curriculum Committee Secretary, for circulation and consideration by the UCC Executive Secretary or Director of Graduate Studies (graduate level courses). Note: DCC (Department/School Curriculum Committee); CCC (College Curriculum Committee).

NOTE: If the new course is listed as an elective in or is required in a major, minor or sequence or otherwise affects a program in a substantive way a “Revise Program” proposal must also be completed (when course numbers, hours or prerequisites-not already required in the program-are changed). Authors/initiators of course proposals associated with program(s) must be listed as author or coauthor of the associated program proposals when applicable.

The online program proposal which the course is to be associated with must be started first.

Revised Courses

  1. If revision of the course will include a change of number, select the correct course level (See Definitions of Course Levels) and contact curriculumforms@ilstu.edu to obtain a course number.
  2. Complete the electronic proposal form “Revise Course” available at the Curriculum Forms website. NOTE: If the revised course is listed as an elective in or is required in a major, minor or sequence or otherwise affects a program in a substantive way a “Revise Program” proposal must also be completed (when course numbers, hours or prerequisites-not already required in the program-are changed). Authors/initiators of course proposals associated with program(s) must be listed as author or coauthor of the associated program proposals when applicable. The online program proposal which the course is to be associated with must be started first.
    The online proposal form requires the current course information. Visit the Course Finder website for the current course title, description and list of prerequisites. 
  3. If required by your Department or College Curriculum Committee, complete a syllabus that follows the Course Proposal/Syllabus Outline. (See Sample Course Proposal/Syllabus) and use the tool provided in the electronic proposal to upload and attach the syllabus.
  4. Complete a Materials Fee Form (if applicable) to request a new fee or make changes. The fee form is not part of the curricular process. 
  5. Once you have completed the electronic proposal(s), enter “Submit” and the proposal will be electronically routed to obtain the approval signatures from the Chair of the Department/School Curriculum Committee, Department Chair or School Director, College Curriculum Committee chair, and College Dean. Signatures will be done electronically.
  6. If a course or program requires approval from CTE or CGE or the AMALI or IDEAS panels, after the College Curriculum Committee and College Dean have approved the proposal, it will be electronically routed as appropriate to: Council on General Education (all proposals for General Education courses and IDS courses) and/or Council for Teacher Education (all proposals impacting Teacher Education curriculum) and/or the AMALI and/or IDEAS panels.
  7. Once approved by the College Dean, and if required the CGE and/or CTE and/or the AMALI and/or the IDEAS panel, the proposal is routed to the University Curriculum Committee Secretary, for circulation and consideration by the UCC Executive Secretary or Director of Graduate Studies (graduate level courses).

Temporary Courses

  1. Contact curriculumforms@ilstu.edu for a course number.
  2. Complete the electronic proposal form Temporary Course (89), Workshop (93), or Institute (97) Course on the Curriculum Forms website.
  3. Submit syllabus with the proposal (upload as supporting document) (See Sample Course Proposal/Syllabus).
  4. Once you have completed the electronic proposal, enter “Submit” and the proposal will be electronically routed to obtain the approval signatures from the unit's chair/director and then to the University Curriculum Committee Executive Secretary or the Director of Graduate Studies. Signatures will be done electronically.

Course Deletion/Inactivation 

  1. Complete the electronic proposal form “Delete Course” available on the Curriculum Forms website. NOTE: If the deleted course impacts a program an Editorial Request or Program Revision Proposal must be submitted to remove the course from the program.  
  2. Authors/initiators of course associated with program(s) must be listed as author or coauthor of the associated program proposal(s) when applicable. The online program proposal which the course is associated with must be started first.
  3. Once you have completed the electronic proposal(s), enter “Submit” and the proposal will be electronically routed to obtain the approval signatures from the Chair of the Department/School Curriculum Committee, Department Chair or School Director, College Curriculum Committee chair, and College Dean. Signatures will be done electronically.
  4. After the College Curriculum Committee and College Dean have approved the proposal, it will be electronically routed to the University Curriculum Committee Secretary for circulation and consideration by the UCC Executive Secretary or Director of Graduate Studies (graduate level courses)..
  5. Courses that have not been offered with enrollment for a period of four years are reviewed for deletion by the University Curriculum Committee Executive Secretary. A memo is sent to department chairs and school directors every fall indicating courses subject to the “four-year-and-out rule.” In exceptional cases, a one-year delay of this action may be granted once by the UCC Executive Secretary. 
  6. Reinstatement of a deleted course should follow the procedure for new course proposals. 

New, Deleted, and Revised Program Instructions (Majors, Minors and Sequences)

  1. New majors or graduate programs must be approved by the Illinois Board of Higher Education. New minors and sequences receive final approval at the Academic Senate level. Major, minor, and sequence revisions receive final approval with the University Curriculum Committee or Graduate Curriculum Committee. Review the Operating Procedures on this site for how to calculate total hours required for a major, sequence or minor. 
  2. For new or deleted graduate programs, majors, minors, and sequences, the initiator should discuss preliminary plans with the Office of the Provost prior to proposal development. To propose a new or deleted program (graduate, minor, major, or sequence), complete the electronic proposal form “New Program” or “Delete Program,” available on the Curriculum Forms website. For deleted programs, evidence must be provided on the “Teach-out Plan Form”, available on the Curriculum Forms website, to demonstrate how the department or school will ensure that students will be able to complete the program in a reasonable period of time after the closure date if they choose to do so. All new programs are required to complete a Financial Implication Form (FIF), the form is processed by the Provost's office and is available on the UCC website.
  3. All new and deleted programs (graduate, majors, minors, sequences) are routed by the UCC or GCC to the Academic Senate for their review. Senate rules mandate electronic submission (in MS Word or HTML format) of all materials for Web site posting.
  4. Revised graduate programs, majors, minors, and sequences  receive final approved through the  Graduate Curriculum Committee or the University Curriculum Committee and the Office of the Provost. To propose revisions to a program, complete the online proposal form, “Revise Program,” available on the Curriculum Forms website. If the program revision includes adding credit hours a Request to Add Hours form must be completed, it is available on the UCC website. 
  5. Once you have completed the electronic proposal(s), the proposal will be electronically routed to obtain the approval signatures from the Department/School Curriculum Committee Chair, Department Chair or School Director, College Curriculum Committee Chair, and College Dean. If  the program requires approval from CTE (for teacher education programs) or CGE (for interdisciplinary programs), after the College Dean approves the proposal, it will be electronically routed as appropriate to CTE or CGE. Note: If the program proposal is to be associated with a course proposal (a course added to a program as required or as an elective), the online program proposal must be started before the online course proposal(s) in order for the system to associate them.
  6. After the College Curriculum Committee and College Dean (and if required CTE or CGE) have approved the program proposal, it will be electronically routed to the University Curriculum Committee Secretary for circulation and consideration by the University Curriculum Committee or Graduate Curriculum Committee.

Course Materials Fee Requests (New/Changes/Deletions)

  • The Provost's Office coordinates the course materials fee processes
  • Visit the Provost's Office website for process information, deadlines and to access the Materials Fee Form to request new fees, make changes or to remove fees.
  • Materials must be provided to students for classroom use. Students who supply their own materials will be able to request a refund of the fee through a written request to the instructor to waive the charge.
  • Funds collected as materials fees can be expended only for the items directly related to the purpose for which the fee was authorized.
  • Materials fees, where applicable, will be billed as part of the student's total billing. The amounts of applicable course charges will be included on the Course Finder website. For requested increases in the materials fee charge: Requests for fee increases should identify the rationale for the increase (new or different materials being used and/or increased prices) and provide an itemized list of materials employed and prices of materials; or, a new estimate of materials cost per student must accompany the request. 
  • Material fee charges approved by the Provost's Office will be noted on the course term offering information on the Course Finder website. 
2023-02-01T11:33:41.493559-08:00 2023