Submitting Course Proposals in Coursedog

Login to Coursedog using your Illinois State University Central Login email and password.
Depending on your access type, you may see Curriculum Management and Catalog & Handbook, Click on Curriculum Management.
BEFORE YOU START a New Course or a New Temporary Course proposal, you must first request an available course number to use by emailing Curriculum@ilstu.edu Course numbers must be inactive for a minimum of 5 years before they can be reused. Temporary course numbers must be 189aXX, 289aXX, 389aXX, 489aXX or 589aXX.
Review proposal deadlines and general proposal form instructions
In the Curriculum Management System, on right-side, under the Actions heading, click on + New Proposal.
Once a proposal is started it will auto save. If you need to leavea proposal and come back to complete and submit it, click on Drafts on the left navigation to find it.
You will be prompted with this question:
Do you want to Propose/Revise a: Course; Major (sequence), Minor or Certificate; Or submit a curriculum-related form?
1. From the drop down - select Course
2. You will be prompted with another question
  Do you want to propose a new course, revise an existing course, or inactivate a course?
  1. Select the appropriate response:
    1. Revise Course
    2. New Course
    3. Propose New Temporary Course (may be active only 1 year)
    4. Inactivate Course

More information about:
Course Revision (minor edit and significant revisions)
New Course/New Temporary Course
Inactivate Course
After a Proposal is Submitted (what authors do if a propsoal is routed back to them by a reviewer)

New Course and New Temporary Course

You will be taken to the New Course or New Temporary Course Proposal Form. These are two separate forms because there are different workflows associated with them.
An Anchor Syllabus is required.
Remember, you must request an available course number from Curriculum@ilstu.edu before you start the proposal. Temporary course numbers must be a decimalized 189Axx, 289Axx, 389Axx, 489Axx, or 589Axx.
If you get an error message when you enter the course number, that says the number is not available, and it is the number you received approval from Curriculum staff to use, send an email and we will investigate the issue.
Complete the fields on the form. The notes next to some fields provide important guidance. If you have questions about how to complete a field, stop and email Curriculum@ilstu.edu Some fields are only visible to you, not editable.
You cannot add or remove any IAI (Illinois Articulation Initiative) attributes. The process for IAI approval is outside of the ISU curriculum approval process. Email itransfer@itransfer.org for assistance with this process.
Proposals automatically save, and you can go back to it later by clicking on "Drafts" on the left navigation.
Do NOT submit a proposal for a new cross listed course without consulting with the Curriculum staff first. Coursedog handles cross listed courses differently and there are administrative tasks that must be done as part of the process.
Temporary courses can only be active for one year. They may not be used to satisfy any major, sequence, minor, certificate, general education progarm requirement or any University-level requirement (AMALI, IDEAS, BS-SMT).
Hit Submit Proposal on the right side navigation, under the Actions heading, when you are done completing the fields.

Inactivate Course

Select the Effective Start Term for the when you want the course to be inactivated. Do not enter an Effective End Term.
Search for the course by entering the subject code and the number, with no space in between. Ex: HIS100
Complete the fields on the proposal form. Some fields are just visible but not editable.
The notes next to some fields provide important guidance. If you have questions about how to complete a field, stop and email Curriculum@ilstu.edu

Revise Course

If you select Revise Course, you will be prompted with another question

Are you requesting minor changes or significant revisions (adding a new attribute, changing credit hours, changing content)?

Select the appropriate response: (if you are unsure which to use, email Curriculum@ilstu.edu BEFORE you start your proposal. Ensuring you have the correct proposal form will save everyone time and frustration.

Minor edits (can only remove attributes using this proposal type, such as Gen Ed, AMALI, IDEAS etc.) cannot make changes to content or credit hours. You can use this proposal type to request changes to prerequisites.
Significant revisions - use to change content, hours add course attribute (Gen Ed, AMALI, IDEAS, etc.)

Select the Effective Start Term for the Revisions. Do not enter an Effective End Term. Refer to the deadlines for course revisions. These deadlines are for when the proposal must be fully approved. Schedules are submitted very far in advance and course information must be set for when students register.
Search for the course by entering the subject code and the number, with no space in between. Ex: HIS100
Be sure that you do not accidentally click on a course that is inactive, (inactive) will be after the course title.
Complete the fields on the proposal form. Some fields are just visible but not editable.
The notes next to some fields provide important guidance. If you have questions about how to complete a field, stop and email Curriculum@ilstu.edu

General information about Course Revision Proposals - Minor Edits and Significant Revisions

Data fields that are integrated with our Campus Solutions system will be pre-populated.
Depending on the proposal form type you selected, Minor Edits or Significant Revisions, some fields will be visible only and some will be editable.
Significant revision proposals require an Anchor Syllabus.
Make revisions to necessary fields.
The notes next to some fields provide important guidance. If you have questions about how to complete a field, stop and email Curriculum@ilstu.edu
Proposals automatically save, and you can go back to it later by clicking on "Drafts" on the left navigation.
Do NOT submit a proposal to revise a cross listed course without consulting with the Curriculum staff first. Coursedog handles cross listed courses differently and there are administrative tasks that must be done as part of the process.
This is a required question, be sure you respond correctly as it will impact the workflow for the proposal. Is this course required in a major (sequence), minor or certificate that leads to professional educator licensure? If you answer No, the proposal will not route to the Council for Teacher Education for review.
You CANNOT ADD course attributes such as Gen Ed, AMALI, IDEAS etc.. to a course using the Minor Edit proposal form. You can only REMOVE an attribute. We cannot disable this functionality on the Minor Edit form so if one is added, we will have to Reject the proposal and the Author will have to start a new proposal using the Revise Course - Significant Revisions Proposal Form, this form ensures that the appropriate committees are included on the workflow.
You cannot add or remove any IAI (Illinois Articulation Initiative) attributes. The process for IAI approval is outside of the ISU curriculum approval process. Email itransfer@itransfer.org for assistance with this process.
Proposals automatically save, and you can go back to it later by clicking on "Drafts" on the left navigation.
Hit Submit Proposal on the right side navigation, under the Actions heading, when you are done making necessary revisions to the fields.

After a Proposal is Submitted

After a proposal is submitted, it will move through the workflow steps associated with the proposal type.
The reviewers associated with each workflow step will review the proposal and the reviewers who have permission to make decisions on proposals (committee chairs, department chairs, deans, AVP for undergraduate or graduate education) will make a decision. At each workflow step, the designated person for that workflow step will make a Decision about the proposal. Decisions include:
- Approve - Moves the proposal on to the next step in the workflow
- Reject - Kills the proposal, this cannot be undone by anyone, including the Curriculum staff or Coursedog. The author will receive an email notifying them that the propsoal was Rejected.
- Route Back - The person making the decision must indicate if they are routing the proposal back to the author or to a previous step in the workflow. Most of the time, if this decision is made, they are routing the proposal back to the author for minor edits.
  - The reviewer will indicate if they want the proposal to go back through the entire workflow or to return the proposal to the current step. The reviewer must also include comments about their decision.
  - If a proposal is routed back to the Author, the Author will receive an email from Coursedog. The email will include a link to the email. If the reviewer made comments about the proposal, they will also be included in the email.
  - To make edits, the author can click Edit, make edits and hit save. A prompt will appear asking if the proposal workflow should reset and go back through the entire workflow or return to the current step (back to the reviewer who routed the proposal back to the author). The Author will typically select "return to current step" but they should review any comments made by the reviewer. You can see comments made in the Proposal Toolbox area under the Activity tab, and scroll down to the bottom to see the lasest.
  - After the author saves the edits made, they must click Approve/Resubmit and Submit Decision in the Proposal Toolbox to move the proposal back into the workflow.
  - If the Author decides they do not want to make the edits, and they don't want to resubmit the proposal back to the workflow, they can click Reject. Clicking Reject kills the proposal and this cannot be undone by anyone.