Coursedog Training

ISU Training Modules - how to submit proposals and review proposals

The training modules walk through the following:

• Logging in to Coursedog
• Form Routing Questions that proposal Authors must respond to to get to the correct proposal/form
• Courses proposals: New Course, Revising A Course, Proposing A Temporary Course, and Inactivating A Course
• Program Proposals: New Program Proposal, Revising A Program, A Minor Edit To A Program, and Inactivating A Program
• Creating A Sample Plan of Study - Only for Undergraduate Majors and Sequences (Coursedog refers to these as Degree Maps)
• Proposal Drafts - Editing, Deleting, and Saving Proposal Drafts
• Voting on Proposals - Only Chairs of Committees and others who are in positions, such as Department Chairs and Deans, have the ability to 'vote' on proposals. Options include:
  • Approve
  • Route Back - this sends the proposal back to the Author to make minor revisions, or to a previous step in the workflow
  • Rejecting - this kills the proposal, the author is NOT able to make revisions to it 
• Requesting an edit to the department or college brief description in the catalog (only Department Chairs, Deans, Associate Deans have access to request these edits)

Editorial Guidelines for Creating/Revising Requirements for Major, Sequence, Minor, and Certificate Proposals

Curriculum Committee Training

Viewing proposals

How to Approve/Route Back/Reject Proposals

Only Curriculum Committee Chairs, Department Chairs and Deans/Associate Deans, and other designated approver at various workflow steps are able/required to 'vote' on proposals. The following are voting options:

• Approve: To move the proposal on to the next step in the workflow.
• Route Back: To request that the author make edits to a proposal or to send a proposal back to a specific step earlier in the workflow for the proposal to be reviewed again. You must indicate where in the workflow you want the proposal to route back to (i.e. Author, Department Curriculum Committee). 
  • Under “Send request back to,” the user selects the step the request should return to.
  • Under “On return this request should”, the user selects how the proposal is routed back to the step that originated the route back. 

  • There are two options: “Go back through the entire workflow” and “Return to the current step”. 

    • If “Go back through the entire workflow” is selected, the request could potentially go through many steps before returning to the point where a user selected the “route back” option.

    • If “Return to current step” is selected, then the request will return to wherever it’s being sent back to, and then once that step participant has acted upon it, the request will return directly to the same step where the “route back” option was first selected.

  • Under “please comment on your decision below”, the user should add a comment indicating their reason for sending back the proposal.
• Reject: To completely reject the proposal. The author will not be able to make edits and resubmit, they will need to start a new proposal. This cannot be undone by the person voting or the curriculum administrators in the Registrar's Office.

Reviewing proposals 
Voting on Proposals

Dynamic Department Workflow

• Due to the use of Dynamic Department Workflows, proposals that are required to be review by both a department/school curriculum committee and a department/school chair, will route to both the committee and the department/school chair at the same time. 
  • Only 1 vote is required to Reject or to Route Back a proposal. 
     
  • Two votes are required to move the proposal on to the next workflow step.
    • 1 vote by the Curriculum Committee Chair
    • 1 vote by the Department Chair
      
      
  • Mennonite College of Nursing will follow this same process because the college does not have departments. Proposals that required both the department (in this case the college) curriculum committee and the Chair (in this case the Dean) to review, will route to the college curriculum committee and the Dean at the same time, the curriculum committee will review and the chair of the committee will vote and then the Dean will vote.
    • Two votes are required to move the proposal on to the next workflow step.
      • 1 vote by the Curriculum Committee Chair and 1 vote by the Department Chair

Maintaining Department and College Curriculum Committee Membership

• Only Department Chairs/Directors and College Deans/Associate Deans have access to add/remove committee members
• Do not request this access for others in your department/college. Access is based on the position and cannot be given to others. 
• Editing Curriculum Committee Membership (Video)