Proposal and Form Instructions

Revise Course

The Revise Course form should be used for substantial revisions including, changes to course content/focus and credit hours. If adding a course prerequisite from another department, an email of support from that department chair must be uploaded to the form.  

1. Discuss resources for the course with appropriate Milner librarian.  
2. If revision includes a number change, determine the appropriate course level and request a course number by contacting curriculum@illinoisstate.edu. You will need to provide a course title at this time.
3. Removing or adding a subject area (department) from an existing cross listed course - you must work with the curriculum staff in the Registrar's Office to complete this process. Email Curriculum@ilstu.edu 
4. An Anchor Course Syllabus, using the required template, must be attached to the proposal.
5. Submit the course revision proposal in the Coursedog curriculum management system. Coursedog resources.
   
6. Proposal workflow:
   1. Department Curriculum Committee and Department Chair
   2. College Curriculum Committee
   3. College Dean
   4. And the following if appropriate:
      • Council for Teacher Education, if the course is required in a major, sequence, or minor that leads to teacher certification
      • Council for General Education (if seeking general education program and/or AMALI designation)
      • IDEAS Committee
      • AVP for Undergraduate or Graduate Education
      • Technical review by Registrar's curriculum staff
7. After approved, the course may be scheduled for an upcoming semester. Refer to the Registrar's website for course schedule due dates by term. Questions related to course scheduling should be directed to academicscheduling@ilstu.edu 

Minor Edit to a Course

Minor edits include:

• Add/remove/change prerequisites
• Add or remove electives
• Remove course attributes (Gen Ed, AMALI, IDEAS, B.S.-SMT)

Do not use this form to: 

• Change the content/focus of the course
• Change credit hours
• Add course attributes

1. Submit the minor edit to course proposal in the Coursedog curriculum management system. Coursedog resources.
2. If adding a course prerequisite that is offered by a different department, an email of support from that department chair must be uploaded to the form.
3. Proposal workflow:
   1. Department Chair
   2. AVP for Undergraduate or Graduate Education
   3. Technical review by Registrar's curriculum staff

Changes to Course Material Fees

The Provost's Office coordinates and approves course materials fees. If approved, the fees will be noted on the course offering information on the Course Finder website.

New Temporary Course

1. Temporary courses may only be active for one year. 
2. Temporary course numbers must be a decimalized 189Axx, 289Axx, 389Axx, 489Axx, or 589Axx.
   Contact curriculum@illinoisstate.edu for a course number.

3. An Anchor Course Syllabus, using the required template, must be attached to the proposal.

4. Submit the new temporary course proposal in the Coursedog curriculum management system. Coursedog resources.

5. Proposal workflow: 
   1. Department Chair
   2. AVP for Undergraduate or Graduate Education
   3. Technical review by Registrar's curriculum staff

Inactivate Course 

If a course will no longer be offered by a department an Inactivate Course form should be submitted. 

1. Submit the inactivate course form in the Coursedog curriculum management system. Coursedog resources.
2. Proposal workflow: 
   1. Department Chair
   2. AVP for Undergraduate or Graduate Education 
   3. Technical Review by Registrar's curriculum staff
3. After a course has been inactivated, it may not be reactivated. A new course proposal must be submitted. 

Courses that have not been offered with enrollment for a period of four years are reviewed by the Registrar's Office inactivation. Department chairs will receive an email identifying courses that meet this criteria. Chairs may request to keep a course(s) active for one year. We do not reuse course numbers for a period of 5 years so inactivating courses that are not being offered is an important process so there are available course numbers for new courses. 

New Major (and associated Sequences), Minor (undergraduate level only), Certificate

1. Consult with the Office of the Provost prior to proposal development.
2. All new programs, including majors, minors, sequences, and certificates, are required to complete a Financial Implication Form (FIF) in the Coursedog curriculum management system and it must be fully approved before submitting the proposal. 
3. A Sample Plan of Study (Degree Map) is a required part of the proposal for undergraduate majors and sequences to show the flow of the curriculum and ensure it can be completed in four years. Undergraduate advisors should be included in the development of the plan. 
4. Submit the New Major (and associated Sequences), Minor, Certificate proposal in the Coursedog curriculum management system. Coursedog resources.
5. Proposal workflow: 
   1. Department Curriculum Committee and Department Chair 
   2. College Curriculum Committee
   3. College Dean 
   4. Council for Teacher Education, if leads to teacher certification  
   5. Technical Review by the Registrar's curriculum staff 
   6. Undergraduate or Graduate Curriculum Committee 
   7. Academic Senate
   8. Provost (hold at this status until Illinois Board of Higher Education approval if needed)
   9. Final technical review by Registrar's curriculum staff

If appropriate review the following prior to submitting the proposal:

• What must be included in the total required hours for undergraduate level majors, sequences, minors and certificates
• Undergraduate Accelerated Sequence proposals that lead to an Illinois State University master's degree 

 

Revise Major (associated sequences and/or add new sequence), Minor, Certificate

1. If revisions include adding credit hours a Request to Add Hours form must be completed in the Coursedog curriculum management system and must be approved before the Revise Major (Sequence), Minor, Certificate proposal is submitted. 
2. Revisions to the Sample Plan of Study (Degree Map) is a required for undergraduate major and sequence revisions. Undergraduate advisors should be included in the development of the plan. 
3. If the revision includes requesting a title change, discussions with the chair and college dean should be held before the proposal is submitted. The Provost's Office will receive a notification in the proposal workflow and will follow up with any concerns or questions.
4. Submit the Revise Major (and associated Sequences), Minor, Certificate proposal in the Coursedog curriculum management system. Coursedog resources.
5. Proposal workflow:
   1. Department Curriculum Committee and Department Chair
   2. College Curriculum Committee
   3. College Dean
   4. Council for Teacher Education, if leads to teacher certification  
   5. Technical Review by the Registrar's curriculum staff
   6. Undergraduate or Graduate Curriculum Committee
   7. Academic Senate, if adding new sequence(s)
   8. Provost, if adding new sequence(s)
   9. Final technical review by Registrar's curriculum staff

If appropriate review the following prior to submitting the proposal:

• What must be included in the total required hours for undergraduate level majors, sequences, minors and certificates
• Undergraduate Accelerated Sequence proposals that lead to an Illinois State University master's degree 

 

Minor Edit to Major (associated sequences), Minor, Certificate

Minor edits include:

• Adding a course to an elective group
• Revise the brief catalog description for a major, sequence, minor, certificate 

Do not use this form to:

• Add or remove a required course 
• Change the minimum total hours required

1. Submit the Minor Edit to Major (associated sequences), Minor, Certificate form in the Coursedog curriculum management system. Coursedog resources.
2. Proposal workflow:

1. 1. Department Chair
   2. AVP for Undergraduate or Graduate Education 
   3. Technical Review by the Registrar's curriculum staff

Inactivate Major (and/or associated sequences), Minor, Certificate

1. Submit the Inactivate Major (and/or associated sequences), Minor, Certificate form in the Coursedog curriculum management system. Coursedog resources.
2. Proposal workflow:
   1. Department Curriculum Committee and Department Chair
   2. College Curriculum Committee
   3. College Dean
   4. Technical Review by the Registrar's curriculum staff
   5. Undergraduate or Graduate Curriculum Committee
   6. Academic Senate
   7. Provost
   8. Final technical review by Registrar's curriculum staff