Proposal and Form Instructions

Important information:

If there is a proposal for a course, or a major (associated sequences), minor or certificate submitted and going through the workflow, another proposal (any type, new/revised/minor edit) for that same course or major (associated sequences), minor or certificate, may not be started until the first proposal is fully approved or fully rejected. 

Revise Course

The Revise Course form should be used for substantial revisions including, changes to course content/focus and credit hours. If adding a course prerequisite from another department, an email of support from that department chair must be uploaded to the form.  

1. Discuss resources for the course with appropriate Milner librarian.  
2. If revision includes a number change, determine the appropriate course level and request a course number by contacting curriculum@illinoisstate.edu. You will need to provide a course title at this time.
3. Cross listed courses: To remove a subject area or add a subject from an existing cross listed course, do not start a Revise Course form. Email Curriculum@ilstu.edu to discuss and start the process. 
4. An Anchor Course Syllabus, using the required template, must be attached to the proposal.
   All anchor course syllabi must be saved to your Department share files. Coursedog is not a syllabus repository. The Registrar's Office does not keep copies of all syllabi centrally. It is each department's responsibility to keep a copy of each anchor course syllabus. 
5. Submit the course revision proposal in the Coursedog curriculum management system. Coursedog resources.
   
   1. If you have issues accessing Coursedog, email Curriculum@ilstu.edu
6. If adding course prerequisites from another department, attach a PDF of the email of concurrence from the department chair. 
7. Proposal workflow:
   1. Department Curriculum Committee and Department Chair
   2. College Curriculum Committee
   3. College Dean
   4. And the following if appropriate:
      • Council for Teacher Education, if the course is required in a major, sequence, or minor that leads to teacher certification
      • Council for General Education (if seeking general education program and/or AMALI designation)
      • IDEAS Committee
      • AVP for Undergraduate or Graduate Education
      • Technical review by Registrar's curriculum staff
8. Revise course proposal deadline
9. Questions related to course scheduling should be directed to academicscheduling@ilstu.edu 

Minor Edit to a Course

Minor edits should be editorial requests in nature.
Minor edits include:

• Add/remove/change prerequisites
  • If adding course prerequisites from another department, attach a PDF of the email of concurrence from the department chair. 
• Remove course attributes (Gen Ed, AMALI, IDEAS, B.S.-SMT)
• Change course title
• Change course description if it is only to clarify language and does not indicate a change of content/focus of the course

Do not use this form to: 

• Change the content/focus of the course
• Change credit hours
• Add course attributes
• Change course number
• Change or remove clinical hours

1. Submit the minor edit to course proposal in the Coursedog curriculum management system. Coursedog resources.
   1. If you have issues accessing Coursedog, email Curriculum@ilstu.edu
2. If adding a course prerequisite that is offered by a different department, an email of support from that department chair must be uploaded to the form.
3. Proposal workflow:
   1. Department Chair
   2. AVP for Undergraduate or Graduate Education
   3. Technical review by Registrar's curriculum staff
4. Minor edit to a course deadline
5. Questions related to course scheduling should be directed to academicscheduling@ilstu.edu 

Changes to Course Material Fees

The Provost's Office coordinates and approves course materials fees. If approved, the fees will be noted on the course offering information on the Course Finder website.

New Temporary Course

1. Temporary courses may only be active for one year. 
2. Temporary course numbers must be a decimalized 189Axx, 289Axx, 389Axx, 489Axx, or 589Axx.
   Contact curriculum@illinoisstate.edu for a course number.

3. An Anchor Course Syllabus, using the required template, must be attached to the proposal.

4. Submit the new temporary course proposal in the Coursedog curriculum management system. Coursedog resources.

   1. If you have issues accessing Coursedog, email Curriculum@ilstu.edu

5. Proposal workflow: 
   1. Department Chair
   2. AVP for Undergraduate or Graduate Education
   3. Technical review by Registrar's curriculum staff

Inactivate (Delete) Course

If a course will no longer be offered by a department an Inactivate Course form should be submitted. 

1. Submit the inactivate course form in the Coursedog curriculum management system. Coursedog resources.
   1. If you have issues accessing Coursedog, email Curriculum@ilstu.edu
2. Proposal workflow: 
   1. Department Chair
   2. AVP for Undergraduate or Graduate Education 
   3. Technical Review by Registrar's curriculum staff
3. After a course has been inactivated, it may not be reactivated. A new course proposal must be submitted. 

Courses that have not been offered with enrollment for a period of four years are reviewed by the Registrar's Office for inactivation. Department chairs will receive an email identifying courses that meet this criteria. Chairs may request to keep a course(s) active for one year. We do not reuse course numbers for a period of 5 years so inactivating courses that are not being offered is an important process so there are available course numbers for new courses. 

Important information:

If there is a proposal for a course, or a major (associated sequences), minor or certificate submitted and going through the workflow, another proposal (any type, new/revised/minor edit) for that same course or major (associated sequences), minor or certificate, may not be started until the first proposal is fully approved or fully rejected. 

 

New Major (and associated Sequences), Minor (undergraduate level only), Certificate

1. Consult with the Office of the Provost prior to proposal development.
2. All new programs, including majors, sequences, minors and certificates, are required to complete a Financial Implication Form (FIF) in the Coursedog curriculum management system and it must be fully approved before submitting the proposal. 
   1. Do not add a PDF copy of the approved Financial Implications Form to the proposal. 
3. Discuss resources for the major, minor, certificate with appropriate Milner Librarian.
4. A Sample Plan of Study (Degree Map) is a required part of the proposal only for undergraduate majors and sequences to show the flow of the curriculum and ensure it can be completed in four years. Undergraduate advisors should be included in the development of the plan. 
5. Submit the New Major (and associated Sequences), Minor, Certificate proposal in the Coursedog curriculum management system. Coursedog resources.
   1. If you have issues accessing Coursedog, email Curriculum@ilstu.edu
6. If adding required course(s) from another department, attach a PDF of the email of concurrence from the department chair. 
7. Proposal workflow:
   1. Department Curriculum Committee and Department Chair 
   2. College Curriculum Committee
   3. College Dean 
   4. Council for Teacher Education, if leads to teacher certification  
   5. Technical Review by the Registrar's curriculum staff 
   6. Undergraduate or Graduate Curriculum Committee 
   7. Academic Senate
   8. Provost (hold at this status until Illinois Board of Higher Education approval if needed)
   9. Final technical review by Registrar's curriculum staff
8. Proposal deadlines

If appropriate, review the following prior to submitting the proposal:

• What must be included in the total required hours for undergraduate level majors, sequences, minors and certificates
• Undergraduate Accelerated Sequence proposals that lead to an Illinois State University master's degree 

Important information:

If there is a proposal for a course, or a major (associated sequences), minor or certificate submitted and going through the workflow, another proposal (any type, new/revised/minor edit) for that same course or major (associated sequences), minor or certificate, may not be started until the first proposal is fully approved or fully rejected. 

Revise Major (associated sequences and/or add new sequence), Minor, Certificate

You cannot Inactivate (delete) a major, sequence, minor or certificate using this proposal/form type. Refer to the Inactivate Major (associated sequences), Minor, Certificate proposal form below. 

1. If revisions include adding credit hours a Request to Add Hours form must be completed in the Coursedog curriculum management system and must be approved before the Revise Major (Sequence), Minor, Certificate proposal is submitted.
2. If you are requesting to add a new sequence to an existing major, a Financial Implication Form (FIF) is requred to be completed and submitted in the Coursedog curriculum management system and it must be fully approved before submitting the proposal. 
   1. Do not add a PDF of the completed FIF to the associated curriculum proposal. 
3. Revisions to the Sample Plan of Study (Degree Map) is a required for undergraduate major and sequence revisions. Undergraduate advisors should be included in the development of the plan. 
4. If the revision includes requesting a title change, discussions with the chair and college dean should be held before the proposal is submitted. The Provost's Office will receive a notification in the proposal workflow and will follow up with any concerns or questions.
5. Submit the Revise Major (and associated Sequences), Minor, Certificate proposal in the Coursedog curriculum management system. Coursedog resources.
   1. If you have issues accessing Coursedog, email Curriculum@ilstu.edu
6. If adding required course(s) from another department, attach a PDF of the email of concurrence from the department chair.
7. Proposal workflow:
   1. Department Curriculum Committee and Department Chair
   2. College Curriculum Committee
   3. College Dean
   4. Council for Teacher Education, if leads to teacher certification  
   5. Technical Review by the Registrar's curriculum staff
   6. Undergraduate or Graduate Curriculum Committee
   7. Academic Senate, if adding new sequence(s) and/or requesting title change to an exisitng major/sequence/minor/certificate
   8. Provost, if adding new sequence(s) and/or requesting title change to an exisitng major/sequence/minor/certificate
   9. Final technical review by Registrar's curriculum staff
8. Deadlines

If appropriate review the following prior to submitting the proposal:

• What must be included in the total required hours for undergraduate level majors, sequences, minors and certificates
• Undergraduate Accelerated Sequence proposals that lead to an Illinois State University master's degree 

Minor Edit to Major (associated sequences), Minor, Certificate

Minor edits should be editorial requests in nature.
Minor edits include:

• Add  a course to an elective group
• Remove a course from an elective group, unless there were only two options to begin with. This would essentially create a new required course, which requires a Review Course proposal.
• Revise the brief catalog description for a major, sequence, minor, certificate 

Do not use this form to:

• Add or remove a required course 
• Change the minimum total hours required

1. Submit the Minor Edit to Major (associated sequences), Minor, Certificate form in the Coursedog curriculum management system. Coursedog resources.
   1. If you have issues accessing Coursedog, email Curriculum@ilstu.edu
2. Proposal workflow:

1. 1. Department Chair
   2. AVP for Undergraduate or Graduate Education 
   3. Technical Review by the Registrar's curriculum staff

Important information:

If there is a proposal for a course, or a major (associated sequences), minor or certificate submitted and going through the workflow, another proposal (any type, new/revised/minor edit) for that same course or major (associated sequences), minor or certificate, may not be started until the first proposal is fully approved or fully rejected. 

Inactivate Major (and/or associated sequences), Minor, Certificate

1. Submit the Inactivate Major (and/or associated sequences), Minor, Certificate form in the Coursedog curriculum management system. Coursedog resources.
   1. DO NOT hit the Red DELETE button if you are requesting to inactivate/delete a sequence. 
   2. You only need to set the Status to Inactive and enter a term in the Last Admit Term field (this is the last term that students can be admitted into the sequence). 
   3. If you have issues accessing Coursedog, email Curriculum@ilstu.edu
2. Proposal workflow:
   1. Department Curriculum Committee and Department Chair
   2. College Curriculum Committee
   3. College Dean
   4. Technical Review by the Registrar's curriculum staff
   5. Undergraduate or Graduate Curriculum Committee
   6. Academic Senate
   7. Provost
   8. Final technical review by Registrar's curriculum staff

Course Materials Fee Requests (New/Changes/Deletions)

The Provost's Office coordinates and approves the course materials fee processes. Material fee charges approved by the Provost's Office will be noted on the course offering information on the Course Finder website.