Creating and Revising Requirements for Program Proposals

Coursedog Training Video: Creating and Revising Requirements

• The Requirements section of proposals are where proposal authors build the course requirements for majors and associated sequence(s), minors and certificates.
  
  The copy in this section is integrated with the Coursedog Catalog. All of the fields and courses listed in the Requirements Section of the proposal become Catalog copy. 
  
  
• At ISU we only use the SIMPLE REQUIREMENTS builder.
   
  
• Program requirements built in Coursedog are not integrated with Campus Solutions, ISU's student information (degree audit) system. The Registrar's staff manually build new/revise degree audits directly in Campus Solutions for all new majors (and sequences), minors and certificates, based on the approved Catalog copy.
  
  
• Program requirements that are built in Coursedog proposals are displayed in the Catalog the proposal was approved for. 
  
  
• Proposal Authors only add/revise Requirements for majors, sequences, minors and certificates.
  The Curriculum staff add and maintain the General Education Program, and other appropriate University-level requirements. 

Jump to the Revise Requirements Information

Building new Requirements for a new major, sequence, minor or certificate

1. In this field you can add text about general/overview requirements the major, minor or certificate. This is not for a general description of the program, description fields are located in other sections of the proposal. If the major requires that all students complete one of the sequences, you should include this statement in this field: "Students must complete one of the following sequences." 
   
2. To add a Requirement, scroll down to the end of the section and click on the blue ADD + and select Requirement.
   
3. After you add the Requirement, you will see it listed as Untitled Requirement, click on it to set the Requirement Level to Major, Minor or Certificate or Sequence, depending on the type of requirements you are building.
   Note that all requirements for sequences must be at the sequence level, do not add some requirements at the major level and then some at the sequence level. 
   
4. Once you click on the Requirement Level, it will be moved up to that level. Scroll up on the page to find it either under Major, Minor or Certificate or Sequences. 
   
   
5. Click on the Untitled Requirement box and do the following: 
   1. Do not change the Type - it must be set to Completion Requirement
   2. Turn on Visibility- Show in Catalog so it is blue. 
   3. Name field - complete it based on the following guidelines: 
      1. "Major in _______ - 45 Minimum Required Hours"
      2. "Minor in ________ - 15 Minimum Required Hours"
      3. "_______________ Certificate - 9 Minimum Required Hours" 
      4. "_______________ Sequence - 55 Minimum Required Hours" (Do not include the name of the major with the name of the sequence) Example: Agribusiness Sequence - 59 minimum Required Hours
         
         
   4. Click on the ADD REQUIREMENT RULE
      This is where you will add required courses and/or elective courses and set the requirement parameters. 
      
   5. Set the Rule Condition to the one the best meets the needs for this requirement. Examples that are most often used: Complete All Of; Minimum Credits, Complete At Least X Of, Freeform
      1. 1. Minimum Credits - then select the total minimum credits students must complete to fulfill the requirement 
         2. Complete At Least X Of - then select the number that students must complete to fulfill the requirement
         3. Freeform - this rule condition is used when there are not specific courses to list in the requirement. 
   6. If you select Complete All Of, Minimum Credits or Complete At Least X Of as the Rule Condition, then you will select the Data Type. ONLY select Courses. Keep the Filter By to Subject Code. 
      1. In the Select Course field, search for courses by subject code and course number with NO space. Example: AGR109.
         
      2. Continue to type course subject codes and numbers into the Select Course field to continue to add courses that are required.
      3. Only use the "+" to add a course that may be completed as an alternative to the other course. Example: If a student can complete ECO101 or ECO102, add ECO101 then click on + and change the "And" to "Or" and then add ECO102. 
         
      4. To add another course, that is not an alternative course, go to the Select Course field and search by subject code and number. It will look like this:
         
         1. Rule Name field: is required. We recommend the following. 
            "Required courses" if the Rule Condition is "Complete All Of" 
            "Elective courses" if the Rule Condition is "Complete At Least X Of" or "Minimum Credits" 
            We recommend not adding a lot of additional "extra" copy to the Rule Name, the simpler the better. 
         2. Rule Description field: is not required.
            The copy may be used for copy that may be needed to add context about the requirement. For example, if a 398 professional practice courses is required, and the course is variable hours 1-6, you can indicate in this field "3 credit hours of 398 are required". The copy will display before the list of courses. Keep the copy brief. 
         3. Rule Notes field: is not required. The copy may be used to add notes such as recommended electives. The copy will display after the list of courses. 
            
            
      5. Freeform Text Rule Condition - this Rule Condition type is used when there are not specific courses to list. Example: Complete 6 credit hours of art history.
         
         
   7. Additional Comments field: is not required. Copy in this field should pertain to the entire set of requirements for the program, not just one specific requirement. 
      
      
   8. Click Stop Editing when you are done with the requirement.
      
      
   9. Example of how Requirements display in the catalog.  
      
   10. Click Add Requirement to add another Requirement - repeat steps 1-6 for each requirement needed. 

Revise Existing Requirements

1. In the Requirements section of the proposal, click on the Major, Minor, Certificate or Sequence that you need to revise.  
2. Scroll to the Requirement that you need to revise and click on EDIT in the lower right corner at the end of the Requirement. 
   
3. To remove a course from a list, click on the red X.
   
   
4. To add a course to a list, in the Select Course field, start typing course subject code and number with no space in between. Inactive courses may also be included in the list, be sure not to accidentally select these. Click Stop Editing when done. 
   
5. If the Requirement Rule Condition is Minimum Credit Hours or Complete At Least X Of, you can change the number of courses required to fulfill the requirement. Click Stop Editing when done.
   
   
6. If you need to completely remove/delete a requirement, click Edit and then Remove. 
   
   
7. To add a new Requirement, click Add Requirement Rule at the end of the list of all Requirements. Then follow the steps noted above for guidance on adding Requirements.