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Curriculum Committees

Updating Committee Membership

Department Chairs, School Directors, Associate Deans, and the AVPs for Undergraduate/Graduate Education have the required access to edit committee membership. 

  • It is the responsibility of each department/school and college to maintain their curriculum committee membership. 
  • Coursedog utilizes 'role based access' based on user's role/position at Illinois State University. Please do not request different 'access' for others in your department/school/college. 

Coursedog Training Video: Update Committee Membership

  1. Login to Coursedog and navigate to the Curriculum Management System. 
  2. On the left-side navigation, click on Settings. 
  3. Find the appropriate committee and click on it.
  4. Do NOT change the title of the committee. 
  5. To REMOVE a member, click on the red circle located to the left of the member's name that you wish to remove. 
  6. Do NOT add Department Chairs/School Directors to Department/School Committee Membership, it will cause issues with the workflow. Department Chairs/School Directors are assigned to proposal workflows in a different way by the Curriculum staff. Refer to the notes below about the unique aspects of the Department/School workflow step.
  7. To ADD a member, under the list of members, enter the first and last name of the person you want to add. Confirm the person's email that is next to their name to ensure you have the correct person.
    1. If you cannot find the person you want to add,
      1. First, email the person and ask them to login into Coursedog, they must do this to activate their account and then you should be able to add them to the committee membership.
      2. If they are not able to login to Coursedog, email Curriculum@ilstu.eduwith the person's name and ULID and explain that you are attempting to add them to a committee in Coursedog but they have attempted to login to activate their account but they are not able to.   
    2. Do NOT add Department Chairs/School Directors to Department/School Committee Membership, it will cause issues with the workflow. 
      Department Chairs/School Directors are assigned to proposal workflows in a different way by the Curriculum staff.
    3. After you add someone, remove ALL permissions, unless they will be the committee chair. 
    4. Only give Committee Chairs the following permissions: Can Vote; Can Comment; Can Send Back. 
    5. committee chair permissions If necessary, you may give a committee co-chair these same permissions to use ONLY in the absence of the committee chair.

Special notes about the Department/School Workflow Step

  • The Department/School Curriculum Committee AND the Department Chair/School Director are included in this one workflow step.
  • Voting/making decisions on proposals at this step:
    • Two approvals are required to move the proposal on to the next workflow step
      • One vote must be made by the Committee Chair (or the co-chair in the absence of the chair)
      • One vote must be made by the Department Chair/School Director
    • One vote is required to route a proposal back to the author or to a previous step in the workflow 
    • One vote is required to reject a proposal. Remember this kills the proposal and cannot be undone by anyone, including the curriculum staff or by Coursedog.